Knights E-mail Alert: UCF Can Read What You Write
Business, News, UCF Administration, UCF SGA — By Kevin Wolkenfeld on June 6, 2010 at 4:30 pmUCF Says Monitoring is Rare, But Former Student Leader Worries About Abuse
If you’ve ever used your UCF Knights E-mail account to talk about something illegal — like underage drinking in your dorm — or certain other behavior UCF deems inappropriate, the university could electronically obtain your e-mails and use them against you to kick you out of school.
UCF confirmed to KnightNews.com it accessed someone’s Knights E-mail account and used it against them in an investigation at least once already since the university upgraded to the Knights E-mail service, provided by Microsoft, last fall. Students and professors are not allowed to use any e-mail to communicate about class other than Knights E-mail, according to UCF’s policy.
Messages sent over Facebook and other e-mail services, like gmail, can’t be obtained by UCF without a subpoena or other legal action, but the messages sent from a student’s @knights.ucf.edu domain used by the Knights Mail account are fair game.
Click ‘Like’ to be our Facebook fan, we’re giving away an iPad to one of you!
So, should you be worried everything you write, and every picture you send, is being scrutinized by someone at UCF? Probably not, according to UCF Spokesman Chad Binette.
“UCF does not routinely monitor student, faculty or staff e-mail accounts,” Binette said. “We take privacy laws very seriously.”
But Binette admitted, “Exceptions could be made for an investigation into inappropriate online or criminal behavior.”
And it’s those exceptions that have some, like former SGA Director of Student Advocacy and 2009 Vice Presidential candidate Brendon Rivard, concerned.
“I think it could be abused,” Rivard said. “I believe that a student goes in with the belief that e-mail is private, without much in the way of a warning that it is not, other than fine print they fail to read more times than not.”
KnightNews.com tried getting more details about the case where UCF accessed someone’s e-mail for an investigation, but citing policy, Binette said he couldn’t provide more specifics about the case.
Rivard is not surprised by the lack of detailed information about UCF’s policy on intercepting student e-mails, and he called for more oversight.
“The administration is not interested in transparency either, so unless there is some accountability measure, students will never know more about the issue than what they read while it is being talked about in the papers,” said Rivard.
UCF has its own police force to investigate criminal behavior, and its Office of Student Conduct investigates inappropriate behavior that violates UCF’s Golden Rule. Binette was careful to point out that aside from criminal investigations, UCF will only intercept e-mails for inappropriate “online” behavior.
We checked UCF’s Golden Rule, and found some online behavior UCF considers inappropriate includes sending unauthorized files, violating ResNet dorm internet policies and even, “use of computing facilities and telecommunications resources to send obscene or abusive messages.”
For students who use Knights E-mail as their only e-mail, that raises the question of whether a cartoon or chain e-mail one person may find funny, could end up being perceived as obscene by someone else, and land you in trouble.
Also, UCF’s police force doesn’t have to charge you with a crime in order to use police powers to gather evidence against you and submit it to the Office of Student Conduct. Rivard worried the Office of Student Conduct could charge a student for a minor crime, even if law enforcement determines not to send it to an actual court of law.
“They are saying they only use it when in cooperation with the law, but what they fail to let the average student know is that Student Conduct operates in its own realm,” Rivard said. “Florida Statutes give Universities power to oversee their own rules as they see fit. Since the addresses are technically owned by UCF, that would be included.”
Despite concerns from students about “Big Brother” being able to look in on their Knights e-mail, one student did tell KnightNews.com that if you don’t write e-mails about breaking rules or laws, you should have nothing to worry about.
Click on the next page below to read UCF’s policy on Telecommunications
Tweet This
Digg This
Share on Facebook
Stumble it
9 Comments
I would say yes they can still read it because it is just being accessed by Gmail, not actually sent to Gmail. The email still goes to the the knights email server and Gmail just reads what it says.
I forward my knight.mail to my gmail account. It does not matter though. The knights.mail emails are still visable from msn.com. Therefore they are still able to pull them up if they wanted to.
Jeremy,
We got a question from one of our readers.
They want to know if you have your knights.ucf.edu e-mail checking and importing your gmail or hotmail, would UCF still be able to access it — if needed — just like if someone sent an e-mail directly to the @knights.ucf.edu account?
Our thought was yes, because it’s visible in the knights.ucf.edu platform, but what would you say?
Hello Derp,
Stay on topic there buddy, “secret-channel emails?” Which one of your meds is pushing you so far down the crazy trail that “secret-channel emails” even sounds like something smart to say, not too mention that you aren’t even on topic. Look if you feel the urge deep down in your soul-less body to write slanderous and asinine statements, then go find an SGA article and type till your little stubby D-bag fingers can’t type anymore. But until that happens lets stay on point there bud and write things that relate to the article. Oh and your medicated cream is ready for pickup, tried to give it to your Mom but she is on OBT doing her thing, so I didn’t want to interrupt her.
Our accounts can be spied on by John Hitt and the UCF Police but SGA is still allowed to run around and communicate via their secret-channel e-mails about how they are blowing our money.
Pathetic.
I have my Gmail connect to my Knights email via POP. You can use the Knight email exclusively for school without it being an inconvenience. If you want Gmail to check your Knights email, go into your Settings and pick the “Accounts and Import” tab. Click on “Add POP3 email account” and enter in your information (the full email is your login) and for the server, enter in “pop3.live.com” and port “995″ (without quotes). Be sure the SSL checkbox is checked. To send email, in the same settings tab, click “Send mail from another address” and follow the instructions.
If you are using a mail client (such as the Mail app on Mac OS X or Outlook/Outlook Express on Windows), follow the instructions to set up a mail account and use the following information:
Incoming server: pop3.live.com, requires SSL, port 995
Outgoing server: smtp.live.com, TSL/SSL, port 25
My facebook is linked to my school email address so they school could probably see my facebook activity.
shit.
That’s the problem. We can’t use gmail or something else. UCF MANDATES students and professors communicate through knights email. They used to let us forward the knights mail to our other accounts but they don’t anymore. They want us to forward our other accounts to knights mail. I have private emails coming through and I don’t want Hitt all over my stuff!
This is nothing new. UCF used to have student accounts on their own servers and so they could read your email if they wanted to. Whenever you use any university-provided services, you should always realize your activity may be monitored. Usually nobody checks in unless it’s something serious. But when you go into the real world, corporate emails are also under the same monitoring rules. If you want to send out personal emails, use Gmail or something similar.